Academic Advisor Coordinator – Department of Biology

  • Full Time
  • Internship
  • Anywhere
  • Full Time
  • Internship
  • Anywhere

Requisition ID: 2022-5438

# of Openings: 1

Job Locations

Category (Portal Searching): Student Programs & Services

Position Type: Benefited Full-Time

Job Classification: Exempt

Percent of Time or Hours per Week

College: College of Science

Department: Biology

Advertised Salary
Commensurate with experience plus excellent benefits – Minimum $40,000


The Department of Biology is seeking an Academic Advisor Coordinator to facilitate recruitment, retention, graduation, research experience, and future career/education development for Biology majors. This position reports to the Director of Undergraduate Studies. The incumbent will work with and support the efforts of the Biology Advising Team (Director of Undergraduate Studies and co-academic advisor in Biology), academic advisors and support teams in the College of Science, the Biology Department Head, other administrative staff, and faculty to provide effective and comprehensive academic advising to undergraduate biology students to meet the Department’s goals.


Recruitment and Retention of Biology Majors (25%)

  • Develop a model for recruitment of first generation and under-represented students.
  • Participate in USU and Department recruitment activities.
  • Represent the Department at High School recruitment fairs, open houses and other recruitment events.
  • Advise prospective students regarding registration, major requirements, and provide referrals to students interested in other programs.
  • Participate in College of Science freshman advising and orientation.
  • Oversee, in collaboration with the Academic Advising Team, maintenance of the undergraduate section of the Department website. Develop brochures, posters, and recruitment materials.
  • Support maintenance of Biology student e-mail lists.
  • Maintain e-mail and other modes of communication with Biology students.

Advising Towards Graduation (50%)

  • Implement data analytics to identify and develop proactive interventions to aid advisees in successful degree completion.
  • Advise undergraduate Biology students, providing up-to-date information on major and general education and university requirements and referring students to appropriate campus resources when necessary.
  • Maintain undergraduate student files and records.
  • Interface with campus advisors (i.e., College of Science, USU’s Pre-health Advising) keeping current on requirements and opportunities for our majors. Be in a position to refer students interested in other programs to the appropriate department/advisor.
  • Assist with assessment of undergraduate student progress and success in the Biology curriculum.
  • Assist with gathering student grades for undergraduate research, teaching internship, and other undergraduate courses, as needed.
  • Assist in preparation of reports and collection of data related to undergraduate student progress and success.
  • Assist annually in coordination of Undergraduate Scholarship awards.
  • Collaborate with the Academic Advising Team to recruit and coordinate schedules for Peer Advisors.
  • Contribute to Peer Advisor training and mentorship.

Career/Education Advisement (25%)

  • Provide purposeful counsel towards pursuit of career goals or application to advanced degree programs.
  • Advise student throughout their degree program in optimizing their opportunities for an advanced degree.
  • Help students in the development of their career choices within their major.
  • Advise students on graduate program enrollment requirements and procedures.
  • Help students understand the expected standards of achievement and likelihood of success in departmental areas of study.
  • Help organize the Biology Undergraduate Research Symposium events (fall and spring terms).
  • Assist with coordinating speakers and grading for BIOL 1050: Biology Professions.


Minimum Qualifications:

  • Bachelor’s degree and 2 years relevant work experience.
  • Demonstrated capacity for exceptional customer service, time-management, and organization skills.
  • Proven ability to solve problems, work well under deadlines and time constraints, manage multiple responsibilities, and take initiative.
  • Demonstrated ability with computer software.
  • Modest travel may be necessary for recruitment or training.
  • Flexibility to work occasional evenings and weekends.
  • Job offer is contingent upon the successful completion of a background check.

Preferred Qualifications:

  • Bachelor’s degree in a science- or advising-related field, and related work experience.
  • Master’s degree in a science- or advising-related field, and related work experience.
  • Broad knowledge of USU’s academic programs, general education requirements, graduation requirements, and student services.
  • Familiarity with the following software programs: Banner, DegreeWorks, Argos, Appointment Management, Civitas.
  • Proven experience in data collection, report generation, and data management with a variety of software systems.
  • Knowledge of Microsoft Outlook.

Knowledge, Skills, & Abilities:

  • Ability to work in a team environment and professionally interact with diverse groups.
  • Ability to maintain a high degree of confidentiality, discretion, and ethics.
  • Proficiency in superior verbal, written, and interpersonal communication.
  • Ability to work both independently and as a team member on a variety of projects.
  • Understanding of developmental educational processes. 

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Names and contact information (including email) for 3 references.
  3. Documents below to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-10”
    • Cover letter including statement of academic advising interests, experience, and philosophy.
    • Unofficial transcripts.

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience plus excellent benefits – Minimum $40,000


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner,, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw,, Old Main Rm. 161, 435-797-1266

For further information regarding non-discrimination, please visit, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481,

U.S. Department of Education, Denver Regional Office, 303-844-5695,

*updated 04/18/2022

Before applying for this position you need to submit your online resume. Click the button below to continue.

Before applying for this position you need to submit your online resume. Click the button below to continue.

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