Academic Assistant, Sciences for Health Programs

  • Freelance
  • Anywhere
  • Freelance
  • Anywhere

Position Type: Career Service

Position Classification: Non-Exempt

Home Department: Sciences for Health Programs

Pay Grade: C4

Closing Date: 08/09/2022


Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  

Compensation: Salary is $34,730.58. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.


Sciences for Health Programs (SHP) provides a comprehensive health core and science foundation tailored to the curriculum requirements of myriad Health Science Programs. Sciences for Health Programs seeks an Academic Assistant to provide general administrative support to the faculty, staff and students. The Academic Assistant is responsible for general administrative assistant in support of the daily operations of Sciences for Health Programs, including office and payroll tasks.

Responsibilities and Duties

  • Greet visitors, answer phones, respond to inquiries, resolve issues based on established college policies, and make appropriate referrals as necessary.

  • Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials.

  • Organize and facilitate meetings and special events by scheduling and coordinating dates and times, making facility arrangements, taking attendance, and preparing agendas and minutes.

  • Perform various duties related to maintaining one or more individual schedules and coordinate travel arrangements when appropriate.

  • Assist in the preparation and submission of faculty load sheets, development, and maintenance of course schedules, and collection of syllabi and faculty office hours.

  • Assist in the resolution of student issues based on pre-determined college policies or department practices.

  • Manage payroll functions including the submission and audit of timesheet entries for staff, faculty, and work-study employees and processing appointments for adjunct faculty.

  • May coordinate the adjunct faculty department orientation process.

  • Perform basic, routine bookkeeping functions relative to program/department budget, which includes tracking purchases and expenditures and may include assisting in the budget development process.

  • Facilitate, monitor, and/or oversee department purchasing, inventory, and requisitioning of supplies and equipment, which may include the coordination of textbook orders.

  • Prepare special reports, summaries, and replies to inquiries by compiling data and statistics from various departmental resources.

  • Maintain accurate databases.

  • Assist in the development or upkeep of the department/area webpage.

  • May instruct and oversee the activities of work-study employees.

  • Assist in the planning and coordination of special events, which may include logistics, contracts, hospitality, staffing, etc.

  • Comply with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

  • Provide service excellence through courteous, informed, accessible, and professional engagement.

  • Perform other duties as assigned.

Reports to: Academic Chair, Sciences for Health Programs


Required: Associate degree and two years of related work experience or a combination of completed education and/or related work experience equal to four years.   

Additional Requirements:  A criminal background check will be conducted.

Knowledge, Skills and Abilities:   

  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

  • Ability to work successfully in a multi-cultural environment.

  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

  • Multi-task – Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

  • Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

  • Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

  • Systems & Software – proficient level of knowledge of Microsoft Office and/or relevant position software programs.

  • Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

Application Process:  All applicants must submit a completed online SF Employment Application, a letter of intent, an up-to-date resume, as well as college transcripts to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Required Documents

Letter of Intent, Resume/Curriculum Vitae, Unofficial Transcripts