Academic Program Specialist

  • Temporary
  • Anywhere
  • Temporary
  • Anywhere

Position Number: 990227

Home Org/Dept: Undergraduate Office College Busine – Kent Campus [100204]

Location: Kent Campus – Kent, OH

Work Type: Staff/Classified

Physical Location:  Kent OH

Salary:  15.72

Basic Function:

Provides advice to students about program requirements and options; verifies graduation requirements have been completed. Reports to designated supervisor.

Additional Basic Function – if applicable:

The Academic Program Specialist basic functions consist of processing graduation applications, managing graduation lists, reviewing requests for change of program, reviewing degree audits, communicating with students regarding graduation, and other duties as assigned.

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following: 

Advises senior level students about graduation; evaluates academic records to determine whether graduation requirements have been fulfilled; informs students of deficiencies; verifies completion of degree requirements; processes forms to clear students for graduation.

Advises junior level students eligible to apply for graduation; provides evaluations for special academic programs; distributes information to students about graduation requirements (e.g., major declaration, upper division requirements, liberal education requirements, relevant deadlines, etc.); verifies progress toward completion of degree requirements; provides information to students with deficiencies in their records about requirements needed to qualify for graduation.

Advises freshmen and sophomore level students on program requirements and options; informs students interested in changing programs of the available options; refers students to faculty counselor and/or testing services as needed.

Provides advising to selected groups of students (e.g., financial aid recipients, eligible athletes, returning adult students, specialized majors, etc.).

Participates in program advising at the regional campuses.

Evaluates transfer credits for application towards liberal education requirements.

Communicates with University personnel regarding precedents, policy, and catalog interpretation.

Creates, maintains, and updates paper and computerized files and records for reports, future projects and to aid in departmental decision making, compiles data and assists in the preparation of various reports.

May assist with special projects.

Trains and directs student or temporary employees; may participate in training new employees; assists and provides advice to graduate assistant advisors.

Performs related duties as required.

Minimum Qualifications:

Bachelor’s Degree in Education or related field (or equivalent training or experience which provides comparable knowledge, skills, and abilities). A minimum of one year of experience interacting with students.


Knowledge Of:

Interviewing techniques
University interdepartmental relationships
Office practices and procedures

Skill In:

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, to answer routine questions)
Written communication (e.g., to compose reports, correspondence, and memos)

Ability To:

Apply policies and procedures
Advise students
Analyze several pieces of information and draw valid conclusions
Operate a computer for word processing, data entry/retrieval, and data management; knowledge of specific software may be preferred
Establish methods to gather, collate, classify information
Maintain accurate records
Read and comprehend a variety of written material
Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)


Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:

Normal office environment; may occasionally require off-campus travel (e.g., to regional campuses).

Working Schedule:

 Monday-Friday 8am to 5pm; hours may vary to meet departmental needs.

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