Administrative Officer

  • Full Time
  • Part Time
  • Anywhere
  • Full Time
  • Part Time
  • Anywhere

Requisition Number: PRN31658B

FLSA Code: Administrative

Patient Sensitive Job
Code?:
No

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

VP Area: U of U Health – Academics

Department: 00952 –
Division of Epidemiology

Location: Campus

City: Salt Lake City, UT

Pay Rate
Range:
31600 to 51699

Open Until Filled: Yes

Job Summary

 Handles
administrative matters relating to the total functioning of an academic or administrative
unit.

Responsibilities

1. Handles the administrative matters regarding day-to-day operations and
procedures of a University department.
2. Maintains accounts and billings.
3. Prepares income statements and financial reports.
4.
Assigns costs and analyzing alternative line items.
5. Monitors budgets and expenditures to ensure limitations are not exceeded.
6.
Makes budgetary recommendations and adjustments.
7. Projects cost estimates and writing assigned portions of grant proposals. May provide
supervision over staff members including hiring and salary recommendations and/or decisions.
8. Coordinates details such as purchasing
activities, personnel actions, document control, account coding for financial transactions and overseeing the maintenance of departmental
records.
9. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation
procedures.
10. May develop departmental procedures as needed.

  • This job description is not designed to contain or be interpreted
    as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Work Environment and Level of Frequency typically required

Nearly Continuously: Office
environment.

Physical Requirements and Level of Frequency that may be
required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand
motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum
Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (2 years related work experience
may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial
records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and
effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as
outlined in the position description.

Type: Benefited Staff

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a
strong commitment to improving access to higher education for historically underrepresented students.

Individuals from
historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged
to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The
University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color,
religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy,
pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex
in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in
education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be
referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a
reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual
harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

135 Park Building

Salt
Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating
employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the
election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for
information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement
rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management
at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful
completion of a criminal background check and/or drug screen.

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Before applying for this position you need to submit your online resume. Click the button below to continue.

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