Assistant Director of Academic Programs

  • Full Time
  • Part Time
  • Temporary
  • Anywhere
  • Full Time
  • Part Time
  • Temporary
  • Anywhere

JOB OPENING ID: 221172

REGULAR/TEMPORARY: Regular

ORGANIZATIONAL GROUP: Medical School

DEPARTMENT: MM Ofc of Grad & Postdoc Stud.

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Assistant Director promotes student learning and development by providing leadership over the academic and training program division within the Office of Graduate and Postdoctoral Studies (OGPS) at Michigan Medicine. This division includes 9 team members across the various academic programs – Cancer Biology, Cellular & Molecular Biology, Immunology, MedPrep, and Neuroscience. Responsibilities include overseeing the human resources, finances, business operations, strategic planning, and special projects within this division. This position will provide their expertise to update policies and procedures for the entire OGPS office. In addition, the Assistant Director will serve as the Lead Student Services Represenative (SSR) and will play an instrumental role in standardizing processes for all academic programs within the medical school. This position is expected to understand the responsibilities and duties of team members without performing them except during times of staff transition. Lastly, the Assistant Director reports to the Administrative Director.

OGPS provides comprehensive support services to 600+ masters, doctoral, and post-baccalaureate students as well as the 500+ postdoctoral fellows within the medical school. With the growing support and services and the changing landscape of higher education, we are consistently creating new initiatives and programs while reevaluating existing ones. This includes the restructuring of the office to better support the learning and development of our trainees. As a result, this position is one of the new positions created in our restructure to support our efforts. The Assistant Director is critical in supporting the continued administrative planning, management, and growth of our office and services.

This will be a great job if you: 1) have experience managing the student life cycle (admissions to graduation) especially student funding, 2) enjoy creating new processes and procedures, 3) take the initiative to investigate how things operate, 4) can develop solutions to challenges that arise, and 5) are comfortable with numbers, budgets, and spreadsheets.

The minimum salary for this job title is $73,560. However, the expected salary range is $80,000 – $90,000. In addition, a higher salary may be offered based on the qualifications, years of experience, and benchmarking with other employees within Michigan Medicine with the same job title. Lastly, there are internal candidates applying to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

60% Administrative and Operational Management

Responsible for the management of human resources for the division

  • Manage and process staff hires, appointments, and terminations
  • Reclassification and equity reviews analysis/research/recommendations
  • New position descriptions and approvals
  • Onboarding and Offboarding of staff
  • Oversee and approve timekeeping for all staff
  • Work with leadership to assess staffing needs

Responsible for the management of finances for the division

  • Manage and reconcile all accounts, assuring expenses are appropriate to the type of funds and approved budget amounts
  • Provide ad hoc financial accounting as needed
  • Follow up on errors and corrections as needed
  • Approve expense reports that are assigned to this position
  • Oversee all procurement activities ensuring compliance with university business processes and policies
  • Collaborates with Procurement to ensure contract terms, conditions and costs are favorable to U-M

Responsible for the management of operations for the division

  • Manage all policies and procedures including the reviewing, updating, and standardizing of policies and procedures
  • Responsible for completing and writing annual reports
  • Responsible for pulling data for annual reports
  • Ensure compliance with university policies and ethical standards

20% Strategic Planning

  • Identify administrative and operational functions that need improvements within the division and office
  • Conducts research and data analysis to inform decision making
  • Develops strategic plans based on the office’s goals and objectives
  • Create and present reports regarding strategies for review by senior management.
  • Implement the plans into action

20% Special Projects

  • Responsible for the overall management, performance, and completion of ad hoc special projects related to the work of the division
  • Provide counsel and advice to the Associate Dean and Administrative Director on university initiatives and other university efforts as deemed necessary by the Associate Dean and Administrative Director
  • Draft correspondence on behalf of Associate Dean and Administrative Director
  • Represent the Associate Dean and Administrative Director at meetings
  • Act as the Administrative Director in periods of absence

Required Qualifications*

  • Master’s degree
  • 5 years of work experience in higher education
  • 3 years of experience in student and academic affairs, services, administration, or similar functional areas
  • 2 years of experience with managing student funding and financial aid

Desired Qualifications*

  • Intermediate/advance skills with Qualtrics or Excel

Work Schedule

  • This is a full-time position: Monday – Friday, ~9:00 – 5:00 PM
  • This position may work onsite or hybrid. Completely remote work can be negotiated; however, not preferred due to the student facing aspect of the office.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.

Job Detail

Job Opening ID

221172

Working Title

Assistant Director of Academic Programs

Job Title

Admin Manager Inter Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Ofc of Grad & Postdoc Stud.

Posting Begin/End Date

8/01/2022 – 8/08/2022

Career Interest

Healthcare Admin & Support

Before applying for this position you need to submit your online resume. Click the button below to continue.

Before applying for this position you need to submit your online resume. Click the button below to continue.

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