Assistant Director of Admissions – School of Art

  • Freelance
  • Temporary
  • Anywhere
  • Freelance
  • Temporary
  • Anywhere

Reporting to the Director of Admissions, the Assistant Director of Admissions acts as the primary
liaison between CalArts and prospective students and families. In collaboration with the Director, Program Directors, Faculty, Deans, and
Communications, the Assistant Director recruits and guides admitted students through to matriculation, providing support and ongoing
communication to prospective students and families throughout the application, review, and admission processes. Externally, the Assistant
Director represents the Institute generally as well as the Office of Admissions and their designated School via information sessions, office
hours, college fairs, high school events, visual and performing arts classes, audition and portfolio events, CalArts-hosted events, and
other recruitment activities. Internally, the Assistant Director communicates and collaborates with other offices across campus regarding
student needs, and provides cross-training on programs and practices of their assigned school to their Admissions colleagues. It is critical
that the Assistant Director maintain comprehensive knowledge of contemporary art and culture and terminology, both generally and as it
relates specifically to the assigned school, and that they cultivate a holistic comprehension of the various schools’ mission statements,
programs, curricula and artistic vision and how these mesh with CalArts as an Institute.

(including but not limited to)

Student Counseling:

  • Advise a diverse domestic and international
    pool of prospective students on CalArts’ academic programs and campus experience, application, and portfolio and/or audition processes
    through regular communication with applicants, families, and counselors, including personalized check-inswith candidates throughout the
    application process
  • Provide feedback and recommended resources to prospective students, rejected applicants, and other applicants
    on their application materials, and assess their fit with CalArts programs
  • Provide general counseling and information to
    prospective students regarding financial aid resources, connecting students with Financial Aid staff for additional support
  • Respond
    to individual student concerns regarding a breadth of unique needs and circumstances requiring a high level of discretion, and connect
    students to appropriate resources


  • Prepare yearly recruitment strategy plan in collaboration
    with the Director, Deans, Program Directors, and upper administration to address enrollment needs, based on data and industry trends; seek
    out new and relevant methods of connecting with prospective students
  • Maintain and strengthen existing relationships for student
    pipelines, and identify new recruitment pathways with the potential to yield high caliber applicants from around the world
  • Travel
    extensively for up to several weeks at a time, representing all programs for recruitment,including management of personal travel
    arrangements and expenses reports; as needed, plan travel for faculty or alumnx representatives

Marketing and

  • In collaboration with Director, develop targeted advertising strategy for all programs within the assigned
    school and help to manage the advertising budget; cultivate and maintain relationships with relevant cultural and media outlets to promote
    CalArts offerings and events
  • Create content to promote program-specific events of interest to prospective students and the broader
    arts communities, championing new initiatives and highlighting unique strengths
  • Work with School and Enrollment Management
    leadership to refine admissions marketing materials, and manage creative work by CalArts’ design office and freelancers to ensure projects
    are delivered on time
  • Support school social media presence and generate engaging email campaigns which share pertinent information
    about the institute, and upcoming recruitment events

Event Planning and Participation:

  • Represent and
    discuss all aspects of CalArts at a wide range of local and national recruitment events; conduct regular information sessions on and
    off-campus, and online, including on-campus tours as needed
  • In collaboration with the Director of Admissions, plan and facilitate a
    range of on and off campus events, including hiring and training student and alumnx event staff, and collaborating with Communications to
    ensure appropriate media coverage

Review Coordination:

  • Work with Review Coordinator and Enrollment
    Management Operations team to ensure accurate and timely processing of submitted applications and portfolios/auditions, to manage faculty
    portfolio reviews of prospective student work, to complete pre-screenings as needed, andmanage portfolio review sessions; collaborate with
    School and Admissions team to plan and staff auditions
  • Alongside the faculty, review and interview applicants and document feedback
    on application for potential student counseling, and provide personal insight and advice regarding applicants
  • Organize and track
    all internal reviews in order to monitor progress toward enrollment goals and maintain active communication with the applicant pool and
    program directors

Enrollment Management:

  • Provide clear, personal insight into admissions data, as well
    as into each assigned program’s unique advantages or disadvantages in the higher education landscape
  • Generate and monitor
    internal tracking documents to monitor progress toward enrollment goals
  • Monitor and work with applicant data in Slate: run and
    organize reports, track applicant processing, yield, and enrollment management, clean up applicant records and request missing applicant
  • Provide and document feedback on recruitment events and tactics to improve future seasons


  • Bachelor’s degree required, preferably in an arts related field.
  • A minimum of 3 years of relevant
    and progressive experience
  • Experience with Slate or other CRM preferred
  • Experience in MS Office and Google suites
  • Experience as a practicing artist preferred

Knowledge, Skills, and Abilities

  • Well-developed
    understanding and demonstrative knowledge of current recruitment practices and needs of admissions within an art institute or similar higher
    education institution.
  • Strong interpersonal, leadership and empathetic listening skills
  • Ability to interact effectively
    with a diverse community of internal and external constituencies demonstrating tact, diplomacy, discretion and good judgment.
  • Excellent written and oral communication skills.
  • Exceptional organizational and time management skills with the ability to
    manage multiple projects and see projects through to a timely completion.

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Before applying for this position you need to submit your online resume. Click the button below to continue.

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