Job Category: Academic Support
Diversity and Inclusion Statement
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
The Assistant Director / Academic Advisor reports to the Director of LAS Academic and Advising Services. They are responsible for the academic advising of current and prospective majors and minors offered by the Department of English (ENG) and the Department of the History of Art and Architecture (HAA) initially, with other/different department assignments possible as student numbers vary. This includes direct advising (in-person and online), the production of advising support materials for students in multiple formats, and the creation of advising protocols for departmental faculty and holding training for faculty. The person in this position must have thorough knowledge of the College of Liberal Arts and Social Sciences’ undergraduate curricula, policies, and procedures and a working knowledge of LAS graduate programs, other university academic offerings, and university policies that pertain to undergraduate students. This individual will liaise among department faculty, the LAS Undergraduate College Office, and the Office for Academic Advising Support.
Is This You?
Advises current and potential majors and minors in ENG and HAA on course choices, major selection, progress toward graduation, graduate and professional school options, career opportunities, and tuition/financial implications. Refers students to other university offices when necessary.
Leads and coordinates holistic academic advising initiatives in ENG and HAA. Assigns appropriate faculty advisors to students based on their academic interests; creates and maintains advising support materials and newsletters for students and faculty in multiple print and electronic formats; trains faculty on model advising practices; supports faculty mentoring efforts; makes recommendations to the chair and the Dean’s Office regarding course placements, substitutions, and waivers; assists with the coordination of department events for students; represents the department at Admission events and in Career Center initiatives.
Attends regular meetings with the LAS Undergraduate College Office staff and the meetings for their assigned academic departments by invitation; provides regular feedback to College Office advising process (new student advising, probation and dismissal, graduation) leaders; assists the Associate Director with accurately accounting for all program requirement changes; assists with degree conferral, newly declared students’ record analysis, transfer credit approvals and ensuring the appropriate application of college credit toward the degrees of new, continuing, and graduating ENG, HAA, and other declared LAS majors using the Degree Progress Report.
- Performs other duties as assigned.
Your Education & Experience
Bachelor’s degree required; master’s degree in a related academic discipline, higher education, student affairs, or counseling preferred.
Familiarity with liberal education required.
Three years of full-time experience in academic advising or equivalent required.
Other Skills & Abilities Required
Strong interpersonal skills, ability to communicate efficiently and effectively with faculty, staff, and students.
Ability to work independently, as well as part of a group when needed.
Ability to interpret and apply policies using good and independent judgment.
Ability to juggle numerous projects and tasks simultaneously, and to meet deadlines for each.
Intermediate to advanced knowledge of MS Office, PeopleSoft, and social media platforms.
For consideration, please include a resume and cover letter.
- Requires occasional evening and weekend work.
- Working for a stable and well-known University that values diversity and inclusion.
- Medical, dental, and vision benefits.
- Generous paid time off, sick time, holidays, floating holidays, and more!
- Matching retirement plan up to 10%.
- Tuition waivers for employees and dependents!
- Full-Time Benefits
- Part-Time Benefits
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Required COVID-19 Vaccination:
Employment at DePaul University is contingent upon receiving all recommended doses of the COVID-19 vaccine, including the booster, or having a valid religious or medical reason not to be vaccinated. To request a religious or medical exemption, please email email@example.com.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Title IX Contact Information
Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX responsibilities. The Title IX Office is on the Lincoln Park campus on the 3rd floor of the Student Center, 2250 N. Sheffield Avenue. The Title IX Office can be reached at 312-362-8970 or firstname.lastname@example.org.
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.