Coordinator, Academic

  • Full Time
  • Part Time
  • Anywhere
  • Full Time
  • Part Time
  • Anywhere

Requisition Number: PRN31560B

FLSA Code: Nonexempt

Patient Sensitive Job
Code?:
No

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: Hybrid schedule (2 days in office and 3 days at home)

VP Area: U of U Health – Academics

Department: 00262 – Plastic & Reconstruct Surgery

Location: Campus

City: Salt Lake City, UT

Pay Rate Range: 14.00 to
19.00

Close Date: 07/29/2022

Open Until Filled: No

Job
Summary

Oversees and coordinates a variety of departmental academic and student programs, which may include budgeting
and/or complex program or record keeping responsibilities under the direction of a department chair, or
administrator.

Responsibilities

1. Initiates and follows through on the entire process associated with
specific academic and student programs.
2. Completes curriculum vitae by handling extensive correspondence, accumulating information for
ad hoc committee meetings, and forwarding completed files by designated deadlines.
3. Conveys course information to students; assists
students selecting appropriate classes; may review student records for graduation requirement approval.
4. Sends out, retrieves and
compiles evaluations on students and faculty members, both monthly and annually.
5. Processes resident and student applications including
communication, setting up interviews, arranging faculty contacts, managing all incoming supporting documents, and interfacing with the
National Residency Matching Program.
6. Makes up schedules for conferences, exams, classes, group assignments, faculty and departmental
meetings, etc.
7. Prepares records and maintains files on all activities relating to student and academic programs; provides faculty
folders with appropriate letters, minutes and forms as needed.
8. Acts as liaison with faculty, administrators, students and national
organizations and committees on procedural matters relating to these programs, and resolves problems within the realm of applied
authority.
9. Makes arrangements for hotels, meeting space, reservations, honorariums, advertisements, and prepares schedules for
visiting professors and other dignitaries.
10. Records and monitors all expenditures, reconciles account(s), estimates future needs
requirements for departmental budget; issues instructor contracts to maintain an accurate budget profile and ensure appropriate
reimbursement for salaries.
11. Performs clerical support, as needed, including scheduling appointments, participating in faculty and
departmental meetings, transcribing minutes, responding to phone calls, and typing correspondence, lectures and manuscripts.
12.
Distributes rolls, distributes and collects grade sheets and instructor evaluations, coordinates with departments pertaining to off-site
registration, etc.
13. Plans social events, distributes itineraries and coordinates catered events.

  • This job description is not
    designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees
    assigned to the job.

Work Environment and Level of Frequency typically
required

Nearly Continuously: Office environment.

Physical Requirements and Level
of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening,
talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching
overhead.

Minimum Qualifications

Four years of administrative and/or secretarial experience, preferably in
an academic setting, or equivalency; the ability to work independently and pay close attention to detail; demonstrated human relations,
communication and organizational skills; and a commitment to provide excellent customer service required. Accounting skills may also be
required by some departments.

Applicants must demonstrate the potential ability to perform the essential functions of the job as
outlined in the position description.

Type: Benefited Staff

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a
strong commitment to improving access to higher education for historically underrepresented students.

Individuals from
historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged
to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The
University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color,
religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy,
pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex
in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in
education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be
referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a
reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual
harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

135 Park Building

Salt
Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating
employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the
election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for
information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement
rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management
at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful
completion of a criminal background check and/or drug screen.

Source