Graduate Program Advisor and Coordinator

  • Full Time
  • Internship
  • Anywhere
  • Full Time
  • Internship
  • Anywhere

Graduate Program Advisor and Coordinator

Location: Santa Cruz
Job ID: 39785


The selected candidate will be expected to work on site two days a week with the option of remote work for the remaining three days of the work week. 


UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.


UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 08-15-2022


UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


More information can be found here:


Using skills as a seasoned, experienced student services professional, provides the full range of student services within the Latin American and Latino Studies graduate program. Independently advises students and resolves student services-related issues on the full range of academic issues inherent within the graduate program. Advises faculty and management on a variety of student issues. Works with the department’s management to recommend changes to policies, practices, and procedures. Guidance on issues requiring in-depth knowledge of specialized programs is provided by offices specializing in those fields, e.g., the financial aid office, graduate division, or student learning center, OR by the chair, dean and faculty of the department that Administers funds for student programs.

Under the general direction of the Department Manager the incumbent independently oversees all aspects of the Latin American and Latino Studies graduate program serving as primary advisor, resource person, and liaison to all faculty, current and prospective graduate students, and the campus community. Additional duties include academic human resources, employee and workforce management, outreach, recruitment, grant writing, budget management, student staff supervision, and professional development in support of our graduate students. 


Salary Information: Salary Range: $61,500 – $70,900 / Annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

  • Full-time, Fixed
  • Percentage of Time: 100%, 40 Hours per Week
  • Days of the Week: Mon-Fri
  • Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus / Remote 

Union Representation: Non-Represented

Job Code Classification: 004575 (STDT SVC ADVISOR 3)

Travel:  Never or Rarely


20% – Academic Advising

  • Advises faculty on departmental and university policies and procedures; reviews students’ progress and advises students and faculty on requirements for degree completion; identifies students with progression problems and recommends interventions; advises curriculum planning. Uses knowledge of first-generation and other minoritized and marginalized students’ needs to provide support with the “invisible curriculum” of academia.

15%- Professional and Personal Development

  • Uses holistic, research-backed advising and counseling strategies to support graduate students with personal, academic, and professional needs and goals; develops and leads job market and career development workshops; provides in-person and virtual advising and counseling sessions; identifies and cultivates potential employers for graduating Ph.D. students; advises department on the job market process and the standards and norms specific to the student’s field of study; advises on summer internship programs; organizes job fairs for graduate students; assists graduate students with locating and applying for external fellowships and grants; provides feedback on graduate student fellowship applications, job applications, CVs, and other written materials; takes photo headshots for graduate students.
  • Academic Student Employee (ASE) Support: Provides individual advising and develops and leads workshops on teaching and classroom management strategies for TAs and GSIs; assists individual ASEs with undergraduate student issues
  • Graduate Colloquium Coordination: In collaboration with Graduate Director, plans weekly colloquium series that includes professional development workshops, work-in-progress sessions, networking opportunities, etc.; develops and leads workshops on professional writing, graduate student self-care, UCSC resources, academic strategies and enrichment programs, and the “invisible curriculum” of higher education.

15% – Budget Management

  • Manages graduate program block budget; assesses graduate student and programmatic needs and creates annual budget; processes payment paperwork for student fellowships and programmatic support; develops funding award packages for incoming graduate students; assesses and projects program’s financial needs six years into the future; negotiates with Graduate Division for graduate student and program financial support. 
  • Funding Opportunities and Grant Writing:  In collaboration with the LALS Graduate Director, seeks out funding opportunities and applies for grants in support of graduate program (e.g. UCSC HSI, Spencer, Ford, UC HSI DDI, UCSC GANAS, etc.) 
  • Grant Administration:  Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards; advises students on financial aid options of the organization and extra-mural fellowship opportunities.

10% – Human Resources

  • In collaboration with the Graduate Director and Department Manager, oversees processes for equitable assignment of Graduate Student Instructors (GSIs) and coordinates GSI assignments each term; coordinates and manages all Teaching Assistant (TA) assignments; processes all graduate student ASE hiring paperwork; acts as liaison between ASEs and Academic Human Resources (AHR) regarding payment and appointment issues.

10% – Student Success / Diversity, Equity and Inclusion / Labor Relations Liaison

  • Responsible for interpreting organization policies and advising students and faculty on student conduct, labor issues, student grievances, disputes, and issues regarding discrimination. Creates, implements, and guides: equitable and fair policies and processes to address student grievances; employment, academic, and student conduct disputes; and issues regarding discrimination. Communicates with and acts as liaison between students, faculty, and/or staff and administration involved in grievances and disputes; mediates and facilitates resolutions as possible.

10% – Outreach and Marketing

  • Creates strategic marketing plan; researches potential markets and applicant pools; maintains graduate program web presence; creates and maintains program social media accounts; develops marketing materials (flyers, brochures, blog posts, etc.); contacts graduate program fairs, academic institutions, employee organizations, academic organizations, and more to disseminate marketing materials.

5% – Recruitment and Admissions

  • Plans and implements outreach programs with specifically targeted institutions; attends graduate program recruitment fairs; advises prospective applicants on necessary academic preparation and appropriateness of program as it pertains to the prospective applicant’s goals; utilizing in-depth knowledge of the organization’s admissions criteria, helps rank applicants for admissions; evaluates domestic and international transcripts for degree eligibility; initiates and arranges student recruitment visits; coordinates with foreign institutions and other external funding sources for individual applicants. Develops and enhances an alumni recruitment network.

5% – Events

  • Plans and implements complex, high-visibility student events, such as commencements and program open houses; oversees and conducts orientations of new students.

5% – Supervision

  • In collaboration with the Undergraduate Program Coordinator and Department Manager, supervises student staff.

5% – Other

  • Other duties as assigned. 



  • Bachelor’s degree in related area and / or equivalent experience / training.
  • Working knowledge of advising and counseling techniques.
  • Attention to detail.
  • Strong writing skills.
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
  • Ability in problem identification and reasoning.
  • Ability to develop original ideas to solve problems.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.


  • Knowledge of university-specific computer application programs and knowledge of university and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.


  • Selected candidate will be required to pass a pre-employment criminal history background check.
  • The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
  • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.


All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.



Attach your resume and cover letter when applying for this job opening. Do not attach any documents to ‘My Activities’. Visit our How to Apply tutorial for detailed instructions on our applicant process.



The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


Before applying for this position you need to submit your online resume. Click the button below to continue.

Before applying for this position you need to submit your online resume. Click the button below to continue.

Contact us