Program Associate, GWSPH Programs

  • Freelance
  • Anywhere
  • Freelance
  • Anywhere

Job Description Summary

The Milken Institute School of Public Health is seeking a highly motivated Program Associate to support program operations, student advising, scheduling of courses/faculty and course registration. The incumbent will be responsible for managing Immersion logistics for Washington DC (GWU on campus), domestic and international locations. Logistics include hotel arrangements, room reservations, meals and travel arrangements. The Program Associate will report to the Assistant Program Director, GWSPH Program Operations.

Responsibilities include:


  • Management of several campus-based Immersions each year
  • Travel to Health System Analysis Immersion sites (domestic and/or international)
  • Arrange logistics for immersions (hotel, transportation, catering etc)
  • Provide logistical support for program faculty
  • Provide student support for registration for immersions
  • Assist with immersion expense reconciliation and cost accounting

Program Operations

  • Work with Assistant Program Director, GWSPH Program Operations to coordinate course scheduling and ensure faculty coverage
  • Maintain accurate records, prepare reports as needed for accreditation/tracking
  • Attend weekly operations meetings
  • Manage social media accounts and presence
  • Work with Student Affairs and 2U Student/Faculty Support to ensure consistent messaging and timely communications

Student Advising

  • Provide academic advising for all MHA@GW students
  • Provide student support for petitions, requests for Leaves of Absence, Professional Enhancement etc.
  • Tracking of academic requirements, student progress and reporting
  • Assist with graduation clearance
  • Coordinate with 2U, Inc. (program information technology vendor) in student admissions and post-admissions student affairs
  • Manage student communications
  • Provide guidance to students regarding ePortfolio requirements and logistics.
  • Review all ePortfolios midway through the program

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

  • Excellent communication (written and verbal skills), interpersonal, organizational, and administrative skills
  • Ability to prioritize responsibilities, function well under pressure, pay attention to detail, work independently and with initiative, and meet deadlines
  • Experience in implementation and administration of educational programs is preferred.
  • Experience in event management is preferred.
  • Experience with online education programs is preferred.
  • Experience advising and/or counseling students is preferred.
  • The international nature of the school desires special skills and cultural competencies including experience with international travel requirements and logistics and effective multicultural interpersonal communications.

Typical Hiring Range
$48,370.44 – $66,469.34

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Milken Institute School of Public Health (SPH)

Family: Academic Affairs

Sub-Family: Program Administration

Stream: Individual Contributor

Level: Level 1

Hours Per Week: 40

Work Schedule: Monday through Friday, 8:30am to 5:30pm

Will this job require the employee to work on site?

Employee Onsite Status

Telework: Yes

Required Background Check
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants

Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S011321

Job Open Date: 08/02/2022

Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.