Undergraduate Major Advisor (4575U) – 39875

  • Full Time
  • Anywhere
  • Full Time
  • Anywhere

Undergraduate Major Advisor (4575U) – 39875 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The UC Berkeley School of Social Welfare’s pre-eminent faculty rank top in the nation in per capita productivity. Nationally and internationally recognized as leaders in their fields, our senate faculty conducts cutting-edge research on the major issues facing California, the US and the world. Berkeley Social Welfare field faculty represent a diversity of experience and talents, training and preparing our students to excel as the next generation of social work practitioners, professionals and educators.

CalSWEC facilitates and supports statewide partnerships for the education and training of social workers to ensure culturally responsive, effective, and high-quality health and social service delivery to the people of California.

The focus of CalSWEC, hosted by the School of Social Welfare at the University of California, Berkeley, is on public child welfare, integrated behavioral health, and aging.

Application Review Date

The First Review Date for this job is: 08/16/2022.


Academic Advising:

  • Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the department/school/college.
  • Applying skills as an experienced academic adviser, provides advice and assistance to Berkeley Social Welfare undergraduate students, faculty and staff on all aspects of the BASW academic experience.
  • Provides advice and assistance to students regarding declaring the Social Welfare major, alternative academic options, scheduling conflicts, and similar issues. Informs students of prerequisites and requirements for the major; monitors academic progress towards completion of degree, and advises students on a wide range of course possibilities and/or ways to complete degree requirements that may not be clearly defined.
  • Advises on complex issues including academic progress problems, academic integrity issues, transfers from other institutions, multiple degrees, or withdrawal from the University. Advises on special eligibility requirements such as Honors programs; scholarships; undergraduate research opportunities; study abroad; and other special academic or co-curricular programs for undergraduate students.
  • Develops, organizes, and conducts regular scheduled program information sessions throughout the year. Regularly (monthly or more frequently depending on information flow) keeps students informed via electronic newsletter and other communication means of course information and changes, service learning opportunities, graduate courses open to undergraduates, campus and program deadlines, and other timely and/or important information relevant to majors.
  • Evaluates and advises students in petitions for exceptions to Social Welfare and/or L&S requirements referring to Assistant Dean of Student Services and Admissions, Associate Director of Student Services & Advising, or Undergraduate Committee Chair as needed.
  • Confirms that students have met requirements for declaring the Social Welfare major or for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
  • Determines barriers, distractions, and complications affecting a student’s academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and/or assistance from other units (e.g., University Health Service, Disabled Students Program, Colleges and Schools, Transfer Student Center, Athletic Study Center, partner academic departments, etc.).
  • Participates in planning academic curriculum in collaboration with chair/dean and faculty, and with other departments, to ensure student’s progress through course sequences, avoid conflicts, and ensure compliance with campus-wide policies.

Enrollment Management:

  • Participates in planning academic curriculum in collaboration with Assistant Dean of Admissions and Student Services, and with other departments, to ensure student’s progress through course sequences, avoid conflicts, and ensure compliance with campus-wide policies.
  • Serves as designated Enrollment Manager for undergraduate Social Welfare courses and enrollment transactions in the campus SIS (Student Information System); enforces enrollment rules and resolves invalid enrollments; processes waitlist enrollments and communicates with students on status of enrollments.
  • Coordinates approval of and enrollments in undergraduate Special Studies courses: assists students with preparing proposals and facilitates/routes for approval; works collaboratively with Department Scheduler to schedule and arrange meeting times for special study courses.


  • Coordinates and implements the planning of complex events.
  • Conducts regularly scheduled Golden Bear Orientation sessions in collaboration with L&S Undergraduate Advising and New Student Services.
  • Collaborates on other events related to the undergraduate major student population (commencement, Berkeley Connect, etc.)

Other duties as assigned.

Required Qualifications

  • Thorough knowledge of advising and counseling techniques, knowledge of multiple majors, colleges, & schools.
  • Thorough knowledge of and/or ability to learn college/school policies, procedures, and requirements.
  • Skills in judgment and decision-making, problem solving.
  • Abilities in problem identification, reasoning, ability to develop original ideas to solve problems.
  • Strong knowledge of and/or ability to learn University-specific computer application programs and pertinent databases.
  • Thorough knowledge of and/or ability to learn University processes and procedures.
  • Knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and/or ability to learn this information at UC Berkeley.
  • Understanding of and/or ability to learn University rules and regulations.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Skills in service orientation, active listening, critical thinking.
  • Ability in problem identification, reasoning.
  • Ability to multi-task, verbal communication, written communication, organization.
  • Ability to work independently and in a team environment.
  • Absolute reliability to manage projects and meet deadlines.
  • Absolute ability to maintain strict confidentiality per Federal Education Rights and Privacy Act (FERPA) regulations.
  • Bachelor’s degree in related area and/or equivalent experience/training.

Preferred Qualifications

  • Strongly prefer a minimum of two years of experience in college student academic advising, or a master’s degree in counseling, higher education, student affairs, student development, or closely related field.

Salary & Benefits

This is a 12-month, full-time (40 hours/week), Contract Appointment, eligible for full UC benefits with the possibility of extension. This position is exempt which is paid monthly and annual salary is commensurate with experience within the range of $60,000.00 – $73,000.00.

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htm

How to Apply

Please submit your cover letter and resume when applying.

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of “UCB Employee” and then enter the employee’s Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Other Information

This is a hybrid position, with 40% remote work eligibility.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=39875&PostingSeq=1


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